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SDIC Annual Calendar of Events

The following list is intended to inform the Board of Directors of monthly and annual events to help develop timelines to accomplish tasks.

January:
Monthly Board Meeting Topics:

  • -Prepare for Annual Member/Board Meeting
  • -Set employee C.O.L.A.
  • -Solicit input from BOD on Annual Report
  • -Finalize Draft By-Law revisions (if necessary)

Events Happening:

  • -Sub-Contract group mailing vendor to scrub county roster list and prepare annual mailer
  • -President to complete Annual Report to Members

February:
Annual Member & Board meeting Topics:

  • -Annual Member/Board Meeting (not on regular 2nd Thursday, usually mid month in the City of Scappoose Council Chambers)
  • -Approval of By-Law revisions by Members (if necessary)

Events Happening:

  • -Insurance Renewal with SDIS

March:
Monthly Board Meeting Topics:

  • -Review Staff or Board contacts for partner agencies 
  • -Designate Board member areas of responsibilities
  • -Annual Review of Operations and Maintenance Manual
  • -Schedule Board and Staff Training as needed

Events Happening:

  • -Prepare for Annual Mercury TMDL Report

April:
Monthly Board Meeting Topics:

  • -Prepare for Assessment Analysis

Events Happening:

  • -Columbia County Roster of  Members is sent to Drainage Districts
  • -Annual Mercury TMDL Report Due (Begin in 2025)

May:
Monthly Board Meeting Topics:

  • -Annual Review of Rental Home
  • -Begin budget review

Events Happening:

  • -Designation of subcontractor to perform Assessment Analysis

June:
Monthly Board Meeting Topics:

  • -Budget Review and Approval of Assessment Resolution No. 623

Events Happening:

  • -June 30, Budget Year End
  • -Completion of Assessment Analysis

July:
Monthly Board Meeting Topics:

  • -

Events Happening:

  • -LB-50 due to Columbia County on July 15th
  • -July 1st Budget Year Begins
  • -Compile Financial Information for CPA to Complete Taxes
  • -Update Government and Partner Agency Contact List

August:
Monthly Board Meeting Topics:

  • -

Events Happening:

  • -

September:
Monthly Board Meeting Topics:

  • -Review of SDIC Bylaws for possible updates
  • -Review Internal Policies for Updating as Needed

Events Happening:

  • -

October:
Monthly Board Meeting Topics:

  • -

Events Happening:

  • -

November:
Monthly Board Meeting Topics:

  • -Plan for BOD review of current General Manager
  • -Update Contacts for Flood Emergency Response Plan

Events Happening:

  • -Majority of Assessments received from the County, coincides with property taxes.
  • -

December:
Monthly Board Meeting Topics:

  • -Schedule Annual Member/Board of Directors Meeting for Februaury
  • -Employment Review of current General Manager

Events Happening:

  • -IFA Loan Payments due December 1st